SK6 Spinners Committee Roles (Feb 2024)

Feb 13, 2024
3 min read

Chair

To be a visible figurehead for the club.
Act as a spokesperson for the club when required; eg in the media and public forums.
To build and maintain links with other local cycling, sporting and locals clubs and organisations/businesses.
To provide a vision and purpose for the club, ensuring it stays true to its original principles while constantly developing and evolving according to members needs and input.
To play a lead role in driving forward the organisation and execution of a programme of key events, such as social evenings, track sessions, and other non-cycling events.
To deal fairly and promptly with transgressions of club rules or urgent issues that may arise, such as reviews of safety and procedure.
Chair regular Committee meetings and ensure progress is made on relevant issues.
Chair and host major club events, such as AGM and Presentation Evening.
To act as a signatory on the club bank account, working with the Committee and co-signatories to ensure robust and responsible management of finances.

Club Administrator

Co-ordinate committee meeting dates.
Prepare meeting agendas.
Raise proposals and motions from members at committee meetings.
Prepare committee meeting minutes.
Coordinate the annual AGM (nominations, motions/ proposals, proxy votes, deadlines, agenda, minutes).
Prepare the annual report of the committee.
Deal with enquiries on new memberships and renewals. Collate all information and keep records up to date.
Liaise with the Treasurer on the collection of membership fees.
Maintain and admin SK6Spinners club page on British Cycling.
Deal with enquiries on new memberships and renewals.
Liaise with the Treasurer on the collection of membership fees.
Processing new memberships (including liaising with the Treasurer re payment)
Responding to membership inquiries.
Issuing membership cards to all members.
Keep auto response new member email up to date.
Dealing with annual renewal of membership and reminders.
Following up on any non-payment among active members, liaising with other members of the committee as appropriate.
Attending committee meetings 4-6 times a year, with regular reporting on membership numbers
Devising ideas to maintain and increase membership numbers.
Admin owner of the Strava group to enable members only.

Treasurer

The club treasurer is responsible for the management of the club finances.

This includes;

Maintaining a record of the club income and expenditure.
Overseeing and facilitating payments.
Keeping the committee members informed on the financial position of the club.
Preparing the annual accounts (to be available for the AGM).

Engagement Officer (can be a shared role)

Ensure the club has a frequent presence across multiple social media platforms. Actively promote the club to grow membership and organise club social events throughout the year.
Maintain the website.
Moderate comments and content on the website, Facebook, Instagram and Strava.
Post upcoming rides on Whatsapp.

Additional Support Roles / non-voting roles.

Ride coordinators

4 Roles in the following categories

Road Rides – e.g. Moderately paced rides averaging 30 60 miles, female only Rides, evening rides.
Endurance Rides – e.g. 100km+ Rides, The Punisher, C2C, TNC rides
Social Rides – e.g. Relaxed pace ride focused around a café stop, evening rides, adventurous rides.
Dirt Rides – e.g. Off-road routes, gravel, mtb or emtb group rides, varying in distance & pace.

Ride coordinators are responsible for ensuring the ride calendar has a range of ride options and lead riders identified for the upcoming quarter, and encouraging new ride leaders to volunteer.

Ride Leaders.

To sign up to lead rides, identify routes, start times, locations etc.
Enter ride details on the SK6Spinners Teamup calendar.
To deliver a safety briefing, check ICE details and ensure helmets are worn, mudguards (winter season) are fitted, and manage the pace of the ride to suit the group.